Billing clients for international commercial express mail services can be convenient when you download the DHL commercial invoice template. The recipient can check the invoice to verify the shipment based on its detail such as the name of the shipper and recipient as well as the goods in the shipment. Both parties should get a copy of each invoice being issued.
How to Make DHL Commercial Invoice in MS Word and Adobe PDF
Step 1 – Get the template downloaded in its Adobe PDF (.pdf) and Microsoft Word (.doc).
Step 2 – The commercial invoice pdf or word should start with the name and contact details of the shipper. Fill the lower portion with the name of the recipient/consignee as well as his address, phone and fax numbers. This is important to determine the specific destination of the package.
Step 3 – The right portion of the invoice is allocated for inputting the invoice number, invoice date, the terms of trade under International Chamber of Commerce. These details are important to determine the respective persons/entities that are paying/insuring the shipment. Enter the three-digit code and followed by the number of packages in the shipment, the gross weight (comprising the total weight of the goods and the packaging), and the net weight (the weight of the goods alone).
Step 4 – On the Description table, describe the shipment in detail. This may include the name, model number, and part/serial numbers. Indicate the current condition of the item and the reason why it is being shipped.
Step 5 – For the Customs Commodity Code, it is optional to input the six-digit code. The right portion is the space for the country where the goods were grown or manufactured.
Step 6 – In order to get the subtotal, start by entering the quantity and value of each item, then multiply them to complete the right column. In the right column, add all the figures to determine the total value of the entire shipment.
Step 7 – The bottom part is for providing the certifying signature of the form.
How to Make DHL Payment Invoice in MS Excel
Step 1 – Download the Microsoft Excel (.xls) format of the template.
Step 2 – The top portion of the free bill of lading template excel should include the date of export, the International Chamber of Commerce terms of sale, any reference number associated, and the preferred currency.
Step 3 – On the lower-left portion, enter the name and contact details of the shipper and the name and contact info of the recipient to the right. If the recipient and importer is not the same, provide the contact information of the latter. To the left, indicate the destination country of the shipment and the country where they were produced as well as the DHL airway bill number.
Step 4 – The Description the table is where you describe each type of good in detail. One can find the name, model number, and part or serial numbers here. Also add details such as the reason for shipping the goods and the current condition of each item.
Step 5 – Determine the total value of each type of shipment in the right column. This will require you to input the quantity, weight and value of each. Add everything in the right column to get the subtotal then apply any insurance or freight costs to determine the total.
Step 6 – Fill the bottom left portion with the total number of packages. End the DHL exel invoice with a signature that certified the document.