Downloading the donation receipt template will allow you to make a receipt for the item or cash donated to the recipient. The receipt will include details such as the donation type and value, as well as the contact information of both parties. Keep each invoice as this serves as tax deductible for donors if IRS regulations qualify your organization as a charity.
How to Make Cash Receipt Template in MS Word and Adobe PDF
Step 1 – Download the charitable donation receipt in its Adobe PDF (.pdf) or Microsoft Word (.doc) format.
Step 2 – Fill the top portion with the name of your organization and followed by its contact details.
Step 3 – The table on the donation receipt PDF should include the name of the person or organization donating and the associated contact information.
Step 4 – Indicate the donation type (ex. cash, a vehicle, food, clothing, services, etc.) nd follow it with the donation description (ex. 30 pairs of shoes).
Step 5 – Indicate how much the goods cost or the amount of cash donated. By doing so, each party can easily itemize figures to file their taxes later.
How to Make Donation Receipt Template in MS Excel
Step 1 – Download the Microsoft Excel (.xls) format of the receipt example.
Step 2 – Fill the header with the name of donation’s recipient. Also provide the contact details of the recipient.
Step 3 – The first row of the table is allocated for the name of the donor (organization or individual) and the following rows are for the donor’s address and phone number.
Step 4 – The pledge amount requires the input of the donation’s total amount in plain terms (ex. 1 vehicle).
Step 5 – Indicate the type of donation, which could be food, cash, or clothing. You can be more specific with the donation description by including the quantity. For instance, write 5 t-shirts, 5 pairs of pants, and 5 button-up shirts.
Step 6 – Total the value of the donated goods or amount of cash. Don’t forget to get a copy of the receipt you issue. Hopefully, you now know how to write a receipt for donation with the aforementioned steps.