General Customs Invoice Template

The description, price, origin and other customs-related information of goods that are about to be shipped can be found in the commercial invoice for customs. When you wish to import goods into NAFTA countries, downloading the general customs invoice template would be convenient for the process. The customs will read the details of the form to examine the proper duty on the goods and if the US customs invoice requirements are complied. The exporter can also use the form to indicate whether preferential duty treatment should be applied on the goods.

How to Make Commercial Invoice for Shipping in MS Word and Adobe PDF

Step 1 – Download the Adobe PDF (.pdf) and Microsoft Word (.doc) format of the template.
customs invoice template

Step 2 – On the Table of the US customs invoice template, start with listing down the goods to be shipped in the left column. The following columns should be able to indicate the specific details of each good such as amount, number, and weight and units. Be specific as possible in indicating units because customs need to know the proper amount. If the goods are in rolls or cartridges, please do indicate them.

Step 3 – Each good has a tariff code. You can the ideal tariff code for a certain type of good on the US International Trade Commission database.

Step 4 – The criteria for preference include A (if all the goods where produced or acquired in North America), B (if almost all the goods were produced in North America), C (if the goods’ production doesn’t involved any non-originating materials), and D (if the goods are not in their full assembly, or incomplete. You can find out more instructions on the Harmonized Tariff Schedule.

Step 5 – The Producer column in the customs commercial invoice template is indicated with either “Yes” or “No”. Enter “Yes” if the party is responsible for certifying the form as well as producing the goods. Write “No” if the person or entity who will export the goods didn’t produce them. A supporting statement is required as to why the exporter knows the goods came from the origin country indicated on the form. For instance, you may reason that you have received the written certification from the producer that they did come from the origin country.

Step 6 – Under the Net Cost column, entering “NC” applies to situations wherein the rule of origin requires a regional value qualification and there is application of the net cost method instead of the transaction value method. Meanwhile, “NO” should be entered in any other case.

Step 7 – The ideal inputs in the country of original field include “US”, “CA”, and “MX”, only when the goods have originated in North America. If the goods were the production of both US and Mexico, use “JT”.

A Guide for Using Certificate of Shipment Template in MS Excel

Step 1 – Download the template in its Microsoft Excel (.xls) format.
commercial invoice for customs

Step 2 – Enter the contact details of the party filling up the certificate or the exporter. In applicable, enter the tax ID number.

Step 3 – If there are multiple shipments of identical goods according to the certificate, determine the blanket period

Step 4 – Indicate the name and address of the company that produced the goods. This is still required if the producer is also the exporter. The right portion is where you indicate the importer’s contact details.

Step 5 – The Description of Goods covers a list of goods to be shipped and their corresponding amount, weight, or number, as well as any customs-related terminology for identifying the goods and their value.

Step 6 – Indicate each good with its own tariff code. You can find it through the US International Trade Commission database.

Step 7 – The criteria for preference include A (if all the goods where produced or acquired in North America), B (if almost all the goods were produced in North America), C (if the goods’ production doesn’t involved any non-originating materials), and D (if the goods are not in their full assembly, or incomplete. Be guided more about this by viewing the Harmonized Tariff Schedule.

Step 8 – The Producer column is indicated with either “Yes” or “No”. Enter “Yes” if the party is not only responsible for certifying the form but for producing the goods as well. Write “No” if the person or entity who will export the goods didn’t produce them. A supporting statement is required as to why the exporter knows the goods came from the origin country indicated on the form. A good reason for this is that you have received the written certification from the producer indicating that they did come from the origin country.

Step 9 – Under the Net Cost column, entering “NC” applies to situations wherein the rule of origin requires a regional value qualification. Also do so if the net cost method is applied instead of the  transaction value method. Meanwhile, “NO” should be entered in any other case.

Step 10 – On the country of origin field of the US invoice template, goods that were jointly produced in the US and Mexico should be indicted as “JT” while those originating in North America should be categorized as “US,” “CA,” or “MX”.

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