If you wish to keep the records of items for shipment and their corresponding values, you need to make freight/trucking invoices. With the help of this invoice, verifying shipments and maintaining your accounting will be easy. Good thing you can download the freight or trucking invoice template online.
A Guide for Using Trucking Invoice Template in Adobe PDF and MS Word
Step 1 – Download the template in its Microsoft Word (.doc) or Adobe PDF (.pdf) format.
Step 2 – The heading of the sample invoice for transportation services should comprise of the company’s name and contact information. The following details to write are the invoice number and date.
Step 3 – On the Bill To section, enter the name of the person or company being charged for the shipment. To the right, indicate the name and address of the person who will receive the shipment.
Step 4 – Under the Description of Goods, allocate a separate row for each type of good to be shipped. Indicate the corresponding the quantity and amount of each, then multiply them to come up with the cost for each type of good.
Step 5 – Determine the subtotal by adding all figures in the total column. The final total can then be reached if you apply tax, shipping fees, and other charges.
Step-By-Step Guide for MS Excel Truck or Freight Invoice
Step 1 – Download the Microsoft Excel (.xls) format of the template.
Step 2 – The invoice starts with the name of the company along with its contact information such as website and address. Also indicate the invoice date and number, reference numbers, and the payment terms to the right.
Step 3 – The lower portion of the transporter invoice format is meant for providing the name and contact details of the customer. If applicable, add the name of the person who must attend to the invoice.
Step 4 – On the table of the freight quotation format Excel, provide a separate row for each type of good in the shipment and two other rows for each type of good’s corresponding unit price and quantity. Multiply the quantity by the price per unit of each to determine how much each type of good costs.
Step 5 – Once the total column of the gr trucking invoice is complete, you can add all the figures under it to come up with the subtotal. Getting the total will require you to apply any delivery charges. Add information about the due date or other terms to the bottom left.